Belgium

BELGIUM

Capital: Brussels, Currency: Euro

Read on to this section to find-out about details of the nearest embassy of country or consulate of the country you want to visit.

New Delhi

Name: Royal Embassy of Belgium

Address: 50-N, Shantipath, Chanakyapuri

City: New Delhi – 110 021

Country: India

Telephone: 4242 8000, 4242 8040

Fax: 4242 8002

Timings: Mon to Fri

Office Timings: 0900 to 1300 hrs & 1400 to 1700 hrs

Visa Timings: 0830 to 1130 hrs (Mon, Tue & Thur)

Email: newdelhi@diplobel.fed.be

Notes: Only Family visas are accepted on Wednesdays.

Territory Jurisdiction: No Jurisdiction. Visa applications can be submitted at New Delhi, Mumbai or Bangalore.

Collection Timings: 1530 to 1600 hrs

Name: Belgium Visa Application Centre

Address: No. 15 – 26, Block E, 2nd Floor, International Trade Tower, Nehru Place

City: New Delhi- 110019

Country: India

Telephone: 011- 4160 8607

Timings: Mon to Fri

Visa Timings: 0900 hrs to 1630 hrs

Email: infonorth.belin@vfshelpline.com

Notes: Travel Agents & Representatives: Between 01 & 04 applications: – 0800-1000 hours, Monday-Friday. 05 & above applications: – (by prior appointment only

Territory Jurisdiction: No Jurisdiction. Visa applications can be submitted at New Delhi, Mumbai or Bangalore.

Collection Timings: 1300 to 1600 hrs.

Mumbai

Name: Consulate General of Belgium in Mumbai

Address: TCG Financial Centre, 7th floor, C-53, G-Block, Bandra Kurla Complex, Bandra (E)

City: Mumbai – 400 051

Country: India

Telephone: 022- 2421 2115 / 2436 1602 / 2430 5186, 2436 5501, Duty Officer: 09821429785 (in emergencies only)

Fax: 022- 2436 1420

Timings: Mon to Fri

Office Timings: 0800 to 1600 hrs

Visa Timings: 0830 to 1230 hrs & 1400 to 1500 hrs

Email: mumbai@diplobel.fed.be

Notes: Visa is handled.

Territory Jurisdiction: No Jurisdiction. Visa applications can be submitted at New Delhi, Mumbai or Bangalore.

Collection Timings: 1400 to 1445 hrs

Mumbai

Name: Belgium Visa Application Centre

Address: 2nd Floor, New Shreyas, Plot No. 25, Dadyseth Lane, Chowpatty Band Stand, Near Bombay Garage, Babulnath

City: Mumbai- 400 007

Country: India

Telephone: 022- 6515 6567

Timings: Mon to Fri

Visa Timings: 0800-1300 hrs & 1400-1500 hrs (for Applicants only), 0800-1000 hrs ((between 01 & 04 applications) & 05 & above applications: – by prior appointment only) (Travel Agents & Representatives)

Email: infowest.belin@vfshelpline.com

Notes: Travel Agents & Representatives: Between 01 & 04 applications: – 0800-1000 hours, Monday-Friday. 05 & above applications: – by prior appointment only.

Territory Jurisdiction: No Jurisdiction. Visa applications can be submitted at New Delhi, Mumbai or Bangalore

Collection Timings: 1630 to 1730 Hrs.

Kolkata

Name: Honorary Consulate of Belgium

Address: 10 Camac Street, “Industry House”, 15th Floor

City: Kolkata – 700 017

Country: India

Telephone: 2282 7531 / 32 / 2404

Fax: v2282 7535

Timings: Mon to Fri

Office Timings: 1000 to 1400 hrs

Email: consubel_kolkata@jayshreetea.com

Notes: Visa is handled.

Territory Jurisdiction: No Jurisdiction. Visa applications can be submitted at New Delhi, Mumbai or Bangalore.

Chennai

Name: Honorary Consulate of Belgium

Address: Spic House, 88, Mount Road, Anna Salai Guindy

City: Chennai – 600 032

Country: India

Telephone: 044- 2235 0877, 2235 2336

Fax: 044- 2235 0308

Timings: Mon to Fri

Office Timings: 0900 to 1730 hrs

Email: chairman.spic@spicnet.com, chairman@spic.co.in

Notes: Visa is not handled. Passports are sent to Mumbai.

Territory Jurisdiction: No Jurisdiction. Visa applications can be submitted at New Delhi, Mumbai or Bangalore

Bangalore

Name: Belgium Visa Application Centre

Address: Belgium Visa Application Centre, Unit No 103 , First Floor, Sophias Choice, No 7 , St Marks Road

City: Bangalore – 560 001

Country: India

Telephone: 022- 6515 6567

Timings: Mon to Fri

Visa Timings: 0800-1200 hrs & 1300-1500 hrs (Applicants only), 0800-1000 hrs ((between 01 & 04 applications) & 05 & above applications: – by prior appointment only) (Travel Agents & Representatives)

Email: infowest.belin@vfshelpline.com

Territory Jurisdiction: No Jurisdiction. Visa applications can be submitted at New Delhi, Mumbai or Bangalore.

Collection Timings: 1530 to 1630 hrs.

Ahmedabad Gujarat

Name: Belgium Visa Application Centre

Address: Grnd floor, Gujarat Chamber of Commerce, Opp. Vallabhsadan temple, Ashram Road

City: Ahmedabad- 380 009 (Gujarat)

Country: India

Telephone: 022- 6515 6567

Timings: Mon to Fri

Visa Timings: 0800 to 1200 hrs & 1300 to 1500 hrs (Applicants), 0800 to 1000 hrs (between 1 & 4 applications. 05 & above applications:- by prior appointment only) (Travel Agents & Representatives)

Email: infowest.belin@vfshelpline.com

Notes: Travel Agents & Representatives: Between 01 & 04 applications: – 0800-1000 hours, Monday-Friday. 05 & above applications: – (by prior appointment only)

Territory Jurisdiction: No Jurisdiction. Visa applications can be submitted at New Delhi, Mumbai or Bangalore

Collection Timings: 1530 to 1630 hrs.

Dhaka

Name: Honorary Consulate of Belgium in Dhaka

Address: House # 24A, Suite # 2A, Road # 42, Gulshan-2

City: Dhaka-1212

Country: Bangladesh

Telephone: +880-2-9896990, 9895467

Fax: +880-2-9896985

Email: faruk@consubel.net / faruk@citech.net

Notes: Applicants from Bangladesh are required to submit their documents for legalization at the Honorary Consulate of Belgium in Dhaka.

Territory Jurisdiction: No Jurisdiction. Visa applications can be submitted at New Delhi, Mumbai or Bangalore.

Website: www.belgiumconsulatebd.com

Tourist Visa

Original Valid passport for 06 months from the date of arrival in Belgium + Old passport.
Visa Application forms.
2 photographs : 35X45mm, white background matt finish, 80% face size.
Covering letter mentioning the details of the travel, applicant and who will bear the expenses.
Hotel confirmation for the entire stay.
Confir Air tickets.
Day to Day Travel itinerary.
Travel Insurance
Income tax returns or Form 16 for last 3 years.
Original personal bank statments for last 6 months with heathy and sufficient balance.
Salary Slips for last 3 months – if employed
Original Leave letter from Employer/School/College.
If Self Employed require Shop Act/MOA/Deed.

Note* Applicants need to go personally for submission with prior appointment if applying for first time to Schengen Country after 2nd November 2015.
Visa Fees: INR 6160/- pp

Time Required: 10 – 15 Working Days

*Note:

Visa Fee Subject to Change.

Although the information on this website has been prepared with utmost care. However, regulations and requirements are subject to change.

Embassy/Consulate reserves the right to ask for additional documents or personal appearance for an interview in special cases. Submission of the above-mentioned documents does not guarantee that a visa is granted. Submission of incomplete documentation or refusal to appear for a special visa interview may result in the rejection of your application.

Business Visa

Original Valid passport for 06 months from the date of arrival in Belgium + Old passport.
Visa Application forms.
2 photographs : 35X45mm, white background matt finish, 80% face size.
Covering letter on company letterhead mentioning the details of the travel, applicant and company profile.documents attesting to the status of employment within your Business.
Invitation letter from Belgium mentioning the details of the travel, applicant and company profile./ Entry tickets to fairs and congresses.
Hotel Vouchers
Return ticket.
Travel Insurance
Income tax returns / Form 16 for last 3 years.
Original personal bank statements for last 6 months updated with bank seal & sign.
Salary Slips for last 3 months – if employed
Company registration proof of Indian company.

Visa Fees: INR 6160/- pp

Visa Processing Time: 10 – 15 Working Days

Note* Applicants need to go personally for submission with prior appointment if applying for first time to Schengen Country after 2nd November 2015.

*Note:

Visa Fee Subject to Change.

Although the information on this website has been prepared with utmost care. However, regulations and requirements are subject to change.

Embassy/Consulate reserves the right to ask for additional documents or personal appearance for an interview in special cases. Submission of the above-mentioned documents does not guarantee that a visa is granted. Submission of incomplete documentation or refusal to appear for a special visa interview may result in the rejection of your application.

Family Visa

Original Valid passport for 06 months from the date of arrival in Belgium + Old passport.
Visa Application forms.
2 photographs : 35X45mm, white background matt finish, 80% face size.
Covering letter mentioning the details of the travel, applicant and who will bear the expenses.
Confirm Air tickets.
Day to Day Travel itinerary.
Travel Insurance
Income tax returns or Form 16 for last 3 years.
Original personal bank statements for last 6 months with healthy and sufficient balance.
Salary Slips for last 3 months – if employed
Original Leave letter from Employer/School/College.
If Self Employed require Shop Act/MOA/Deed.

Documents if Invited by Friends / Family:

Passport & Visa copies.
Invitation letter from the host in Belgium.
1 Accommodation proof in Belgium.
Relationship certificate if visiting family.

Note* Applicants need to go personally for submission with prior appointment if applying for first time to Schengen Country after 2nd November 2015.
Visa Fees: INR 6160/- pp

Time Required: 10 – 15 Working Days

*Note:

Visa Fee Subject to Change.

Although the information on this website has been prepared with utmost care. However, regulations and requirements are subject to change.

Embassy/Consulate reserves the right to ask for additional documents or personal appearance for an interview in special cases. Submission of the above-mentioned documents does not guarantee that a visa is granted. Submission of incomplete documentation or refusal to appear for a special visa interview may result in the rejection of your application.

Employment Visa

Required Documents and Procedure –

· When applying for a visa, you need to present the following documents at the embassy or consulate responsible for your place of residence:

All documents have to be produced in 1 original and 1 copy.

Submitting false documents may be followed by legal action.

All official documents must be recent i.e. not older than 6 months, attested by local, competent authorities and then legalized by The Ministry for External Affairs, Consular Division, Patiala House, New Delhi (more details). In case the original certificates are in any of the local languages, then an official translation in English must be attached which must also be duly attested and legalized by Indian Authorities.

· The Applicant should have a passport valid for at least 3 months after the expiry date of your visa. Passports valid for more than 10 years will not be accepted as the main required travel document. It is mandatory to have two blank pages opposite to each other.

· Photocopy of the valid passport (first and last page) is required. If there are any valid visa for USA/UK/Canada/Australia and any Schengen visa (issued in last three years), if the visa is in old/cancelled passport than photocopy of those pages are also required.

· Handwritten passports and Passports with manual entry or observations concerning the data pages will not be accepted by the Embassy.

· Four photographs of size 3.5 cm x 4.5 cm against a white background with 70-80 % face coverage, the photo needs to be printed on high-quality paper with at least 600 dpi resolution. It should be glued to the form and not stapled; one additional photograph has to be attached to the application form with a paper clip.

· Two application forms, signed and dated by the applicant.

· Your original work permit/training permit obtained by the Belgium-based employer, or his representative, from the regional employment service which covers the employer’s place of business (VDAB, FOREM or ORBEM). If the applicant is exempt from the work permit/training permit the relevant certificate should be provided. Researchers at a Belgian university are advised to take up this matter with their tutor beforehand.

· A Police Clearance Certificate for the past 1 year. This document is valid only 6 months from the date of issue. In case you resided in a foreign country during the past 1 year, you should moreover submit a Police Clearance Certificate issued by the relevant authorities of that foreign country .

· Depending on circumstances, complementary documents, such an invitation letter from the Belgian company or a dispatch letter from the company in India providing additional information about the goal of the trip, may be demanded.

· The submission and collection of your visa application and passport from VFS can be done either by the applicant himself/herself or through any authorized person who bears an original authorization letter signed by the applicant and a photo-ID.

The Embassy of Belgium, New Delhi has implemented a change in arrangement for the collection of passport(s) from VFS Global Visa Application Centre. With effect from 27th January 2015, third party collection of the documents or passports will not be permitted, except in the following cases:-

· Immediate Family Member (that is Parents, Children, Spouse);

· One member of a group collecting for the entire group;

· A person collecting on behalf of Government officials if authorized on the Government letter head or department;

If any of the above comes for passport collection they need to carry the following documents:

· Original Government ID card;

· Original ICR;

· Original authorization letter from applicant;

It is also mandatory to mention applicant’s personal address. Applicant’s passport will not be couriered to their travel agencies addresses as directed by the Embassy.

For Legalizations courier is not mandatory. For application withdrawal cases, the passport needs to be collected from VFS only.

*Note:

Visa Fee Subject to Change.

Although the information on this website has been prepared with utmost care. However, regulations and requirements are subject to change.

Embassy/Consulate reserves the right to ask for additional documents or personal appearance for an interview in special cases. Submission of the above-mentioned documents does not guarantee that a visa is granted. Submission of incomplete documentation or refusal to appear for a special visa interview may result in the rejection of your application.

Student Visa

For a study-related accommodation in Belgium, an applicant need a temporary residence permit (Autorisation de Sejour Provisoire pour etudes/Machtiging tot Voorlopig Verblijf voor studies) from the Belgian Embassy or Consulate responsible for the concerned place of abode.

Applicant should have a valid passport for at least 12 months while filing the application for visa. The passport should contain at least one double blank page reserved for visas (blank front and back). Passports valid for over 10 years won’t be accepted as the main required travel document. Two blank pages in the passport is a mandatory thing.

Two photographs of size “35 mm x 45 mm” against a white background with 60-70 % face coverage, (the size of the face from the bottom of your chin to the hairline must be between 32 mm and 36 mm), and the photo has to be printed on high-quality paper with at least “600 dpi resolution”. The photograph should be pasted on the specified space (not stapled). One additional photograph should to be attached to the application form with a paper clip.

Two duly filled visa application forms, signed and dated by the applicant.

A medical certificate (valid up to 6 months from date of issue). The specific form (available here) should be signed and stamped by one of the designated hospitals / doctors.

If the candidate is over 21 years old (or 18 if is going to study at a private educational establishment), than a “Police Clearance Certificate” for the past 1 year. As mentioned above, this document will be valid for 6 months (from the date of issue). Similarly, if the applicant has resided in a foreign country during the past 1 year, then a Police Clearance Certificate issued by the relevant authorities of that specific foreign country needs to be submitted.

The documentary proof of registration or a registration permit for the full course in a higher education establishment in Belgium, or proof of application for a correspondence certificate for diplomas or certificates issued abroad, or proof of registration for an admission test or entrance test should be submitted.

A notarized certificate of candidate’s diploma / degree, or proof of study at an Indian university or institution of higher education in the notarized form has to be submitted.

One must submit the evidence of his / her financial support, which can be done by any of the following documents:

Verified document of the scholarship you have been or will be granted. Or

Verified document if in case a guarantor supports you and your study.

If the guarantor is a Belgian national or has a permanent residence permit in Belgium, he / she need to provide the below given documents:

A letter of guarantee (in the prescribed form – annex 32 – French / English version – Flemish / English version), duly signed by him / her. The document can be obtained from the guarantor’s municipality in Belgium and needs to be certified by the municipality. This guarantee document remains valid for 6 months after the date of issuance.

A credential of registration issued to the guarantor by the municipality in Belgium; in addition, a photocopy of the guarantor’s passport / identity card.

Documentary proofs of the financial stability of the guarantor (bank account statement / salary sheet / tax paper etc). The monthly income should be at least as mentioned (for particular year) + €569 for the student (for the academic year) + €150 for each dependent family person.

It’s also recommended to provide a certificate mentioning the composition of the guarantor’s family.

If the guarantor is living in India or in a foreign country, he has to provide the below mentioned documents:

A letter of guarantee (in the prescribed form _ annex 32 – French/English version _ Flemish/English version) duly written by the guarantor. If the guarantor is residing in India, he / she need to present in person at the Embassy / Consulate General to sign the letter of guarantee and have his signature legalized. If the guarantor is living in a foreign country, this letter of guarantee can be obtained from the diplomatic or consular mission of Belgium in the country he / she is residing in and has to be certified by that mission. The guarantee documents remains valid for 6 months after the date of issue.

A photocopy of the guarantor’s identity card / passport.

Documentary proof of the financial stability of the guarantor such as: bank account statement for the last 3 months / salary sheet / tax paper – translated and notarized (*). The monthly income should be at least (the equivalent of) amount mentioned + €569 for the student (for the particular academic year) + €150 for each dependant family member.

(If possible) The applicant should submit the certificates of foreign language studies. However, it may be noted that the certificates should be submitted in the notarized form. In many cases: other complementary documents might be demanded to justify the merits of the visa application.

All documents have to be given in 1 original and 1 copy.

It should also be noted that submitting false documents may be followed by legal action.

All requisite official documents must be recent i.e. not older than 6 months, attested by local, competent authorities and then legalized by The Ministry for External Affairs, Consular Division, Patiala House, New Delhi (more details). [Legalization.doc]

If in any case the original certificates are in any of the local languages, then an official translation in English must be attached which should also be duly attested and legalized by Indian Authorities.

Points to be noted:

All official documents issued in India must be legalized by Ministry of External Affairs, Patiala House, New Delhi. Only Apostle by the Ministry of External Affairs will be received for the documents issued by Indian Public Authorities.

It should also be noted that above mentioned required documents are only the basic indicatives which are to be submitted in all the cases. Additional documents might be requested by the Consulate and Applicants might also be invited for personal interview.

All submitted documents should be recent (within the last 6 months). The submission of false documents may lead to legal action.

The Consulate has a right to ask for verification from the bank / financial institutions for the financial documents attached with the visa form.

The aforementioned type D visa is a single entry National visa and needs registration in the Belgian population registers on arrival.

The Consulate also processes applications for Luxembourg.

A photo state copy of the first page of the passport and a set of clear copies of the above mentioned documents in the same exact order is required before submitting applications at VFS.

Note: Visa fee is to be paid in cash at the Belgium Visa Application Centre. Also there is a VFS service charge of Rs. 1035 /- levied per application and a cash handling charge of Rs. 57 /- (inclusive of service tax & education cess) which will be payable in cash.

Transit Visa

You need to apply for transit visa while crossing Schengen countries. The visa can be of maximum up to 5 days, with Belgium or the Grand Duchy of Luxembourg. The documents required to apply for the same are:

Passport of the Applicant should be valid for at least 3 months beyond the expiry date of your visa and should contain at least one double blank page reserved for visas (blank front and back). Photocopy of the passport (the blank pages don’t need to be copied). Passports with validity of over 10 years will not be accepted as the main required travel document. It is a compulsory requirement that one should have two blank pages opposite to each other.

Two photographs of size “35 mm x 45 mm” against a white background with 60-70 % face coverage, (the size of the face from the bottom of your chin to the hairline must be between 32 mm and 36 mm), and the photo has to be printed on high-quality paper with at least “600 dpi resolution”. The photograph should be pasted on the specified space (not stapled). One additional photograph needs to be attached to the application form with a paper clip.

One visa form (print or photocopy allowed- back to back) duly filled and signed.

A valid visa on passport for the country of final destination (outside the Schengen area).

Confirmed plane ticket reservation with all flights with proofs of the transit port of entry is Belgium.

Depending on circumstances, other documents may be demanded.

You must apply for the same 3 weeks prior to the scheduled date of departure.

Only recent documents should be submitted.

All documents need to be produced in 1 original and 1 copy.

One must note that submitting false documents may lead you for strict legal action.

For applicants applying in New Delhi:

Visa fee should be paid in cash at the Belgium Visa Application Centre. Also, there is a VFS service charge of Rs. 1035/- levied per application and a cash handling charge of Rs. 57/- (inclusive of service tax & education cess) payable in cash.

For applicants applying in Mumbai and Bangalore: One bank draft per application per person, dated not later than the presentation of the visa application. The draft should be made in the following particulars:

Payable to “VFS Belgium”

Account 24105038515 at Standard Chartered Bank

Payable in Mumbai.

For Legalisations: One bank draft per application per person, dated not later than the presentation of the legalisation. The draft should be made in the following particulars:

Payable to “Consulate General of Belgium”.

Account 1080273 at Royal Bank of Scotland, Mumbai.

Payable in Mumbai.

Sports Visa